News and Events
Constitution and Rules (with effect from October 2011)
1. The Constitution and Rules of the Arnold Ladies Luncheon Club, (herein-after called 'The Club'), shall be approved and may from time to time be altered or amended by the Headmaster of Arnold School.
2. Parents of past and present pupils of Arnold School and ladies who have other connections with the school may apply for membership of the Club.
3. Applications for membership may be made at any time to the Club Secretary and shall be approved by the Committee. All new parents should be notified of the Club's existence.
4. The objectives of the club are to arrange a series of luncheons between November and May of each school year. The Club may, from time to time, arrange other social functions of a similar nature.
5. The Club shall have a lady President, who shall be the wife or a nominee of the Headmaster of Arnold School. The President to bean ex-officio member of the Club Committee.
6. The Club shall have a Committee of up to twelve members, consisting of: Chairman, Vice-Chairman, Secretary, Treasurer, Booking Secretary, Speaker Secretary, Publicity Officer, Raffle Organiser and any other deemed to be required by the Chairman and may include up to a maximum number of four other non-parental members of the Club. Committee members are required to attend at least four meetings during the year.
Officers of the Club shall be elected at each Annual General Meeting with the exception of the Chairman. Under normal circumstances, the Vice-Chairman elected one year shall automatically succeed to the Chairmanship the following year and hold office for one year. The retiring Chairman shall be eligible for re-election to the Committee, but not to the office of Vice-Chairman until a further year has elapsed. The Chairman may remain in post for more than one year subject to the agreement of the majority of the Committee and the approval of the President and theHeadmaster. This appointment will be reviewed annually. Other Officers and Committee members may be re-elected.
If for any reason the succession of Vice-Chairman to Chairman outlined above becomes untenable, then these offices may be filled by election at the Annual General Meeting as are other Officers and Committee members in (7) below.
7. An Annual General Meeting of all members of the Club will be held in the Summer Term. Notice of the Annual General Meeting will be sent to all members at least 28 days beforehand. The Notice will contain a paper inviting nominations for the Committee and, as appropriate, it's Officers. Nominations may be made by any member, must be seconded by two other members and received by the Secretary at least 14 days before the Annual General Meeting.
The election of Committee members and Officers (as appropriate) will take place at the Annual General Meeting, either by show of hands or ballot, as the meeting may determine.
8. Forms to enable members to apply to renew their membership for the next School year will be distributed at the time of the May lunch on the programme. These forms will detail the Membership Fee and luncheon charges for the coming year and will give prior notice of the dates of the lunches.
9. Members (who renew their membership) will receive, early in each school year, a membership book setting out the dates and speakers for the coming year. Each book will consist of tear-off tickets. Members attending must tear off the ticket and hand it in with the luncheon charge to the Treasurer on each occasion.
Members unable to attend should tear off and return the completed ticket to the Booking Secretary by the Friday in the week preceding the luncheon. Failing this, they should telephone the Booking Secretary by the same date.
Members may bring guests to the Lunches, but should notify the Booking Secretary accordingly as above. A small additional charge will be made for guests. The Booking Secretary's address and telephone number are printed in the ticket booklet. Any member or guest failing to notify the Booking Secretary of cancellation by the said date will be billed accordingly. Guests may attend a luncheon other than as a guest of a member. However, in such cases they must pay in advance when booking the luncheon.
10. In general all activities taking place either inside or outside the School site are potentially hazardous and it is appropriate that special consideration is given to their organisation. A written risk assessment must be completed by the person organising the activity and a copy forwarded to the Secretary.
11. In order to comply with the obligations under the DPA 1984 and 1998, the Club follows strict security procedures in the storage and disclosure of information. The Club reserves the right to use information and/or photographs from events which the Club may publish in brochures or publicity material.